Parent ID:
A Parent ID record is a master Customer Record that is used for accounts that have more than one Bill-to. For example, accounts that have separate Bill-to for each DC or store, will also have a Parent ID. This provides a link to each Bill-to. The DC or Store Bill-to will reference the Parent ID. This also allows billing to be consolidated and processed as one which is necessary for accounting and EDI purposes.
Parent ID = customer type 1
Bill-to = customer type 2
What is a Bill To vs a Ship To:
A Bill-to record contains customer information for where the bills are paid to.
Bill-to = customer type 2
A Ship-to record contains customer information for where the orders will be shipped.
Ship-to = customer type 4
Base Order vs Suffix orders:
A Base Order will have associated Suffix Orders when there are multiple ship-to’s relating to the same original Customer PO. This is used when we have orders that are ship to DC and marked for stores. Below is an example of a Base Order with associated Suffix Orders. In this scenario, the Base Order is R301822 and there 2 additional Suffix Orders begin the same but add 001 & 002 at the end.
|
BillTo
|
DC Number
|
Base Order #
|
Order #
|
Cust Po #
|
Store #
|
|
2225
|
0098
|
R301822
|
R301822002
|
601071
|
0383
|
|
2225
|
0098
|
R301822
|
R301822001
|
601071
|
0035
|
|
2225
|
0098
|
R301822
|
R301822
|
601071
|
0003
|
Notice that each order comes from the same Customer PO, uses the same Bill-To and DC Number but is designated to different Store Numbers.